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American Legion Auxiliary
Department of Illinois

Parliamentary Advisor


Pat Kranzow
pkranzow@att.net
708-246-4372

Department of Illinois Parliamentary Tid-Bits

The governing documents of the Unit, County, District, Division, Department and National Organization determine who we are and how we operate. These are the Constitution, Bylaws, and Standing Rules. They all contain an article about Parliamentary Authority. For example, the District includes the following:
                                                                     ARTICLE X
                                                      PARLIAMENTARY AUTHORITY
Current edition, Robert’s Rules of Order, Newly Revised, shall govern in all matters not specified in the Constitution and Bylaws of the organization.

Parliamentary Procedure
                       • is a set of rules for conducting meetings
                       • allows everyone a chance to be heard and make decisions
                       • Uses Robert’s Rules

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This is a system developed by Henry M. Robert in 1876 to assure democratic rule, flexibility, protection of rights (majority and minority), fair hearing for everybody and prevent chaos.

MOTIONS

MOTIONS enable business to be conducted. The following are common motions used in meetings:
                  Point of Order – Error in Parliamentary Procedure
                  Point of Personal Privilege – Too hot, can’t hear
                  Previous Question (2/3s vote) – Stop debate
                  Lay on the Table – Later in same session (something more important is at hand)
                  Postpone Definitely – At another session
                  Postpone Indefinitely – The motion is dead.-
                  Refer to Committee – Research, information
                  Limit Debate – Shorten or extend time
                  Amend: insert, strike, strike and insert, substitute – Change the words
                  Division – Count votes

Most motions require a majority vote; those that require you to give up your rights, like the right to debate, require a 2/3s vote. In order to know how many votes there are you establish VOTING STRENGTH at the beginning of your meeting. This is done through the roll call and/or sign-in. Your Bylaws state who can vote (officers, delegates, past presidents, chairmen, etc.) A count of those eligible to vote at each meeting should be reported at the beginning of the meeting. Then there is no question as to whether a motion passes or fails. Do not depend on whose voices are the loudest; ask for DIVISION (counted votes) if you are unsure.

POWER OF THE CHAIR
The Chair has a great deal of power.
                        • Decides order to recognize speakers
                        • Can refuse to recognize speakers
                        • Reminds or cuts off in accord with time rules
                        • Appoints committees
                        • Enforces decorum
                        • Decides points of order
                        • Votes (always in ballot voting; waits until all have voted for a roll call vote. A tie vote loses, but the
                          chair can make the difference if it’s a majority vote situation.)
                        • Avoids comments on a motion that might influence the vote

MEMBER RESPONSBILITIES
Members are to support the presiding officer; after all, they elected her. “Warm fuzzies” and positive suggestions encourage the creation of an Internal Culture of Goodwill. However, Parliamentary Procedure gives you the tools to use if necessary to keep power in check.

A meeting without structure is like sailing without a compass – you spend a lot of time getting nowhere.
If you have questions, just ask. If I don’t know the answer, I’ll consult Robert or a parliamentarian.


Resources

Phone: 309-663-9366
Fax: 309-663-5827
Webmaster: mickeym@ameritech.net
copyright 2013.